June 26, 2025 Special Board Meeting

Upper Thompson Sanitation District
Special Meeting of the Board of Directors
District Administrative Conference Room
June 26, 2025

Pursuant to C.R.S., §32-1-903, notice is hereby given to the members of the Upper Thompson Sanitation District Board of Directors and to the general public that the Board will hold a special meeting, which is open to the public, at 4:00 p.m. on Thursday, June 26, 2025, at the Upper Thompson Sanitation District Administrative Office, 2196 Mall Road, Estes Park, CO, 80517. Individuals who wish to address the Board via public participation may do so “in-person,” via telephone, or virtually through online participation, facilitated by the Zoom platform. Members of the public wishing to join the meeting via online or telephone participation, please email a request for the meeting link or telephone number to Gina Moore, Secretary to the Board/Financial Officer at gina@utsd.org by 2:00 p.m. on June 26, 2025.

Agenda

Call to Order.
Roll Call, Absences Excused.
Pledge of Allegiance.
Next Meeting Date: Regular Board Meeting, Tuesday, July 15, 2025.
Agenda: Correction and Approval.
Disclosure of Potential Conflicts of Interest.
Public Forum: An opportunity for presentation by the public to provide information to the Board of Directors on any non-agenda item. Note: The Board cannot take any action on non-agenda items but may direct staff to include the item on a future agenda.

Public Comment on Agenda Items: Public comments will be heard by the Board at the conclusion of the presentation of the agenda item. Persons addressing the Board shall first be recognized by the District Manager or Board Chairman and may speak only one time per agenda item. Speakers shall state their name and address for the official minutes, address comments to the Board as a Body, and shall be allotted three (3) minutes for public comment.
Executive Session: §24-6-402(4)(e), C.R.S., Determining positions relative to matters that may be subject to negotiation, developing strategy for negotiations, and instructing negotiators regarding the District’s professional engineering services. This includes engineering services for the Water Reclamation Facility and Lift Station Improvements Project.
Adjournment.

Upper Thompson Sanitation District (District) prohibits discrimination against its customers, employees, and applicants for employment on the basis of race (including traits historically associated with race, such as hair texture and length, protective hairstyles), color, ethnic or national origin, ancestry, age, disability, sex, gender, sexual orientation, gender identity and expression, religion, creed, political beliefs, marital status, familial or parental status in employment or in any program or activity conducted by the District. The District will make reasonable accommodations for qualified individuals with known disabilities. If any person has a disability and requires a reasonable accommodation to fully participate in this event, please contact District Manager, Ms. Suzanne Jurgens, three days before the event via email at suzanne@utsd.org, or telephone at 970-586-4544, or dial 711 to connect with Relay Colorado.

Record of Proceedings

Minutes Of A Special Meeting Of The Board of Directors Of
Upper Thompson Sanitation District
Held: June 26, 2025, at 4:00 p.m., at the
District Office, 2196 Mall Road, Estes Park, Colorado

Call to Order

A special meeting of the Board of Directors of the Upper Thompson Sanitation District, Estes Park, Colorado, was called to order at 4:02 p.m. and held as shown above and in accordance with the applicable statutes of the State of Colorado with the following Directors present and acting:

Pledge of Allegiance

The Pledge of Allegiance was recited.

Attendance

Board of Directors:
Christopher Eshelman, Chairman
Susan Doylen, Vice-Chairman/Secretary
Kent Bosch, Assistant Treasurer/Secretary

Absent:
It was moved by Ms. Doylen and seconded by Mr. Bosch to excuse the absences of Director Morton and Director Kessler. Motion carried unanimously.

Staff:
Suzanne Jurgens, District Manager
Matt Allen, Operations Manager
Gina Moore, Financial Officer

Next Meeting Date

A regular meeting of the Board of Directors will be held on July 15, 2025, at 4:00 p.m.

Approval of Agenda

The Board considered the Agenda.

It was moved by Ms. Doylen and seconded by Mr. Bosch to approve the Agenda as presented. Motion carried unanimously.

Disclosure of Potential Conflicts of Interest

Disclosure of potential conflicts of interest is a topic of discussion at every Board meeting to address potential conflicts of interest that may arise as new agenda items are introduced. District Directors who have disclosed potential conflicts of interest can vote as issues arise.

Public Forum

Mr. Eshelman opened the meeting for public comment.

Mr. Eshelman explained the Public Forum is an opportunity for presentation by the public to provide information to the Board of Directors on any non-agenda item. He further explained the Board cannot take action on non-agenda items but may direct staff to include the item on a future agenda.

Regarding public comment on Agenda Items, Mr. Eshelman provided the following statement:

Public comments will be heard by the Board at the conclusion of the presentation of the agenda item. Persons addressing the Board shall first be recognized by the District Manager or Board Chairman and may speak only one time per agenda item. Speakers shall stand at the podium, state their name and address for the official minutes, address comments to the Board as a Body, and shall be allotted three (3) minutes for public comment.

No members of the public joined the meeting.

Executive Session

At 4:05 p.m., it was moved by Mr. Bosch and seconded by Ms. Doylen to go into Executive Session pursuant to §24-6-402(4)(e), C.R.S. Determining positions relative to matters that may be subject to negotiation, developing strategy for negotiations, and instructing negotiators regarding the District's professional engineering services. This includes engineering services for the Water Reclamation Facility and Lift Station Improvements Project. Motion carried unanimously.

The Executive Session was attended by Directors Eshelman, Doylen, and Bosch; and Ms. Jurgens, Mr. Allen, and Ms. Moore.

The Board did not engage in substantial discussion of any matter not enumerated in §24-6-402(4)(e) C.R.S., nor did it adopt any proposed legislative policy, position, resolution, rule, regulation, or formal action.

The Executive Session was adjourned at 4:09 p.m.

Return to Regular Session

At 4:10 p.m., the Board returned to regular session.

Ms. Doylen stated that in light of recent information pertaining to District engineering services, it would be prudent to pause the execution of contractual agreements related to the Water Reclamation Facility and Lift Station Improvements Project (Project) that were presented at the June 17, 2025, Regular Board Meeting. These agreements include the RN Civil Construction, LLC Preconstruction Services Agreement, and Amendment No. 5 to the Agreement for Professional Services with Merricl & Company. Ms. Doylen further commented that additional information must be collected before the District can make an informed decision regarding whether to proceed or reconsider entering into Project-related contractual agreements.

The Board also concluded that, although a quorum is present, the input of Director Morton and Director Kessler is essential before making further decisions on this matter.

It was moved by Ms. Doylen and seconded by Mr. Bosch to direct Ms. Jurgens to not execute the RN Civil Construction, LLC Preconstruction Services Agreement, and Amendment No. 5 to the Agreement for Professional Services with Merrick & Company until further information is received pertaining to District engineering services. Motion carried unanimously.

Adjournment

Having no further business, at 4:13 p.m. it was moved by Mr. Bosch and seconded by Ms. Doylen to adjourn the meeting. Motion carried unanimously.

Susan L. Doylen, Vice-Chairman/Secretary

Christopher L. Eshelman, Chairman