March 18, 2025 Regular Meeting

Upper Thompson Sanitation District
Regular Meeting of the Board of Directors
District Administrative Conference Room

Pursuant to C.R.S., §32-1-903, notice is hereby given to the members of the Upper Thompson Sanitation District Board of Directors and to the general public that the Board will hold its regular meeting, which is open to the public, at 4:00 p.m. on Tuesday, March 18, 2025, at the Upper Thompson Sanitation District Administrative Office, 2196 Mall Road, Estes Park, CO, 80517.  Individuals who wish to address the Board via public participation may do so “in-person,” via telephone, or virtually through online participation, facilitated by the Zoom platform. Members of the public wishing to join the meeting via online or telephone participation, please email a request for the meeting link or telephone number to Ms. Suzanne Jurgens, District Manager, at suzanne@utsd.org by 2:00 p.m. on March 18, 2025. 

Agenda

1. Call to Order.
2. Pledge of Allegiance.
3. Roll Call, Absences Excused.
4. Discussion of Board Appointment.
5. Oath of Office – Director Kessler.
6. Recess to File Oath of Office with the Larimer County Clerk of Court.
7. Election of Officers.
8. Next Meeting Date: Regular Board Meeting, Tuesday, April 15, 2025.
9. Agenda: Correction and Approval.
10. Disclosure of Potential Conflicts of Interest.
11. Public Forum: An opportunity for presentation by the public to provide information to the Board of Directors on any non-agenda item. Note: The Board cannot take any action on non-agenda items but may direct staff to include the item on a future agenda.
    Public Comment on Agenda Items: Public comments will be heard by the Board at the conclusion of the presentation of the agenda item. Persons addressing the Board shall first be recognized by the District Manager or Board Chairman and may speak only one time per agenda item. Speakers shall state their name and address for the official minutes, address comments to the Board as a Body, and shall be allotted three (3) minutes for public comment.  All public commentary must be made at the podium or offered virtually via Zoom Chat.
12. Minutes: Correction and Approval:  Regular Board Meeting, February 18, 2025.
13. Reports of Officers, Committees, and Staff: Questions, Comments, Correction and Approval:
    1. Treasurer’s Report.
    2. Plant Report.
    3. System Development Fee Allocation and Connection Report.
    4. Collection System Report.
    5. Operations Manager’s Report.
    6. District Manager’s Report.
14. New Business and Special Orders:
    1. Line Acceptance:  CMS Planning & Development, Inc., Coyote Run Subdivision, North of Peak View Avenue, Estes Park, Colorado, Sections CA-4-4-4-2 through CA-4-4-4 (Includes Three New Manholes) –presented by Mr. Romig.
    2. Line Acceptance:  Wildfire Homes, LLC, Continental Peaks Circle, Wildfire Homes Subdivision, Estes Park, Colorado, Sections F-61-2-7-5a-5 to F-61-2-7-5a-4 (Includes One New Manhole) and Sections F-61-2-7-10 to F-61-2-7-8 (Includes Two New Manholes) – presented by Mr. Romig.
    3. Consideration for Adoption:  Resolution No. 2025-03-01 A Resolution Repealing and Replacing Resolution No. 2014-07-02, Designating The Official Custodian Of Records And Adopting A Policy On Responding To Open Records Requests – presented by Ms. Jurgens.
    4. Update:  Phase II - Design of the Water Reclamation Facility (WRF) and Lift Station Improvements Project – presented by Mr. Ravel, P.E., Water/Wastewater Project Manager, Merrick & Company.
    5. Board Discussion: Bid Results for the Water Reclamation Facility Project.
15. Executive Session:  §24-6-402(4)(e), Determining positions relative to matters that may be subject to negotiation, developing strategy for negotiations, and instructing negotiators regarding the status, financing, and schedule of the Water Reclamation Facility and Lift Station Improvements Project.
16. Adjournment.

Upper Thompson Sanitation District (District) prohibits discrimination against its customers, employees, and applicants for employment on the basis of race (including traits historically associated with race, such as hair texture and length, protective hairstyles), color, ethnic or national origin, ancestry, age, disability, sex, gender, sexual orientation, gender identity and expression, religion, creed, political beliefs, marital status, familial or parental status in employment or in any program or activity conducted by the District.  The District will make reasonable accommodations for qualified individuals with known disabilities.  If any person has a disability and requires a reasonable accommodation to fully participate in this event, please contact District Manager, Ms. Suzanne Jurgens, three days before the event via email at suzanne@utsd.org, or telephone at 970.586.4544, or dial 711 to connect with Relay Colorado.