August 16, 2022 Minutes

Pursuant to C.R.S., §32-1-903, notice is hereby given to the members of the Upper Thompson Sanitation District Board of Directors and to the general public that the Board will hold its regular meeting, which is open to the public, at 4:00 p.m. on Tuesday, August 16, 2022, at the Upper Thompson Sanitation District Administrative Office, 2196 Mall Road, Estes Park, CO, 80517. Individuals who wish to address the Board via public participation may do so “in-person”, via telephone, or virtually through online participation, facilitated by the Microsoft Teams platform. Members of the public wishing to join the meeting via online or telephone participation, please email a request for the meeting link or telephone number to Ms. Gina Moore, Secretary to the Board, at gina@utsd.org by 2:00 p.m. on August 16, 2022.

Revised Agenda

1. Call to Order.
2. Pledge of Allegiance.
3. Roll Call, Absences Excused.
4. Next Meeting Date - Regular Board Meeting, Tuesday, September 20, 2022.
5. Agenda: Correction and Approval.
6. Disclosure of Potential Conflicts of Interest.
7. Public Forum: An opportunity for presentation by the public to provide information to the Board of Directors on any non-agenda item. Note: The Board cannot take any action on non-agenda items but may direct staff to include the item on a future agenda.
   
   Public Comment on Agenda Items: Public comments will be heard by the Board at the conclusion of the presentation of the agenda item. Persons addressing the Board shall first be recognized by the District Manager or Board Chairman and may speak only one time per agenda item. Speakers shall state their name and address for the official minutes, address comments to the Board as a Body, and shall be allotted three (3) minutes for public comment.
8. Minutes: Correction and Approval: Regular Board Meeting, July 19, 2022.
9. New Business and Special Orders:
   1. Public Hearing to consider the Water Reclamation Facility (WRF) and Lift Station Improvements Preliminary Engineering Report (PER) – presented by Mr. Ravel, P.E., Water/Wastewater Project Manager, Merrick & Company.
   2. Update: Phase II - Design of the Water Reclamation Facility, Lift Stations, and Interceptors Improvements Project –presented by Mr. Ravel, P.E., Water/Wastewater Project Manager, Merrick & Company.
   3. Request for Approval – Award of Preconstruction Services Agreement to Garney Construction, Inc. for preconstruction services of the WRF and Lift Stations Improvement Project - presented by Mr. Bieker.
   4. Update - Procurement Option Agreement to FilmTec Corporation for the Membrane Bioreactor Equipment – presented by Mr. Ravel, P.E., Water/Wastewater Project Manager, Merrick & Company
   5. Consideration for Adoption: Resolution No. 2022-08-01: “A Resolution Declining Participation in the Colorado Family and Medical Leave Insurance Program” – presented by Ms. Jurgens.
   6. Appointment of Budget Officer for 2023 Budget – presented by Mr. Bieker.
   7. Consideration of Board Officer Roles and Delegations.
10. Reports of Officers, Committees, and Staff: Questions, Comments, Correction and Approval:
    1. Treasurer's Report
    2. Plant Report
    3. System Development Fee Allocation and Connection Report.
    4. Collection System Report.
    5. Assistant District Manager’s Report.
    6. District Manager’s Report.
11. Adjournment.

Upper Thompson Sanitation District (District) prohibits discrimination against its customers, employees, and applicants for employment on the basis of disability, race, creed, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, familial status, national origin, or ancestry, and in employment or in any program or activity conducted by the District. The District will make reasonable accommodations for qualified individuals ·with known disabilities. If any person has a disability and requires a reasonable accommodation to fully participate in this event, please contact District Manager, Mr. Chris Bieker, three days before the event via email at chris@utsd.org, or telephone at 970.586.4544, or dial 711 to connect with Relay Colorado.

Record of Proceedings

Call to Order

A regular meeting of the Board of Directors of the Upper Thompson Sanitation District, Estes Park, Colorado, was called to order at 4:03 p.m. and held as shown above and in accordance with the applicable statutes of the State of Colorado with the following Directors present and acting:

Pledge of Allegiance

The Pledge of Allegiance was recited.

Attendance

Board of Directors:
Jack Reed, Chairman
Susan Doylen, Vice-Chairman/Secretary
Ronald I. Duell, Treasurer/ Assistant Secretary 
Kent Bosch, Assistant Secretary/Treasurer
Christopher Eshelman, Director

Staff:
Chris Bieker, District Manager
Suzanne Jurgens, Assistant District Manager
Matt Allen, Operations Manager
Nathanael Romig, Collection Superintendent 
Henry Newhouse, Plant Superintendent
Naomi McCracken, Secretary

Invited Guests:
Steve Ravel, P.E., Water/Wastewater Project Manager, Merrick & Company
John Kuosman, Water/Wastewater Division Leader, Merrick & Company
Matt Wampler, CMAR Advisor, Garney Construction, Inc.

* Joined via web conference call

Next Meeting Date

The next regular meeting of the Board of Directors will be held on September 20, 2022.

Approval of Agenda

The Board Considered the Agenda. Mr. Bieker asked the Board to revise the agenda, specifically Agenda Item 9d, to an "Update" instead of a "Request for Approval" as the District is awaiting more information regarding the Procurement Option Agreement for the membrane bioreactor equipment. Mr. Bieker explained once more information is received, a special board meeting may be scheduled to request Board approval to award the Procurement Option Agreement.

It was moved by Mr. Eshelman and seconded by Ms. Doylen to Revise Agenda Item 9d. to an "Update" and approve the Agenda as revised. Motion carried unanimously.

Disclosure of Potential Conflicts of Interest

Disclosure of potential conflicts of interest is a topic of discussion at every Board meeting to address potential conflicts of interest that may arise as new agenda items are introduced. District Directors who have disclosed potential conflicts of interest can vote as issues arise.

Public Forum

Mr. Reed opened the meeting for public comment.

Ms. Doylen explained the Public Forum is an opportunity for presentation by the public to provide information to the Board of Directors on any non-agenda item. She further explained the Board cannot take action on non-agenda items but may direct staff to include the item on a future agenda.

Regarding public comment on Agenda Items, Ms. Doylen provided the following statement:

Public comments will be heard by the Board at the conclusion of the presentation of the agenda item. Persons addressing the Board shall first be recognized by the District Manager or Board Chairman and may speak only one time per agenda item. Speakers shall state their name and address for the official minutes, address comments to the Board as a Body, and shall be allotted three (3) minutes for public comment.

One member of the public joined the meeting via web conference call.

In attendance was Mr. Stewart Squires, of 618 Park River Place, Estes Park. Mr. Squires indicated he is attending the meeting for general interest and did not offer comment on a non-agenda item.

Approve Minutes from Prior Meeting

The Board reviewed and discussed the Minutes of the July 19, 2022, Regular Board Meeting.

It was moved by Ms. Doylen and seconded by Mr. Bosch to approve the Minutes of the July 19, 2022; Regular Board Meeting as presented. Motion carried unanimously.

New Business and Special Orders

Public Hearing to consider the Water Reclamation Facility (WRF) and Lift Station Improvements Preliminary Engineering Report (PER) - presented by Mr. Ravel, P.E., Water/Wastewater Project Manager, Merrick & Company:

At 4:08 p.m., Mr. Reed opened the Public Hearing to consider the Water Reclamation Facility and Lift Station Improvements Preliminary Engineering Report (PER).

Mr. Ravel commented that engineering firm, Mott MacDonald, had prepared and submitted to the District the final version of the PER on July 19, 2021. At the July 20, 2021, Regular Board Meeting, the PER was presented and approved by the Board.

However, in 2021, the PER was not presented for consideration by the public and board of directors at an advertised public hearing, which is a requirement of federal funding programs. Mr. Ravel explained a 30-day advance notice to the public for this presentation was required.

This public hearing to present the PER for consideration by the public and Board of Directors was properly advertised in the Estes Park News twice on July 8, 2022, and July 15, 2022.

Mr. Ravel emphasized the PER is a critical document supporting the Site Location Application that was submitted to the Colorado Department of Public Health & Environment (CDPHE).

Mr. Ravel then presented a slide show reviewing the PER, providing recommendations resulting from the PER, and detailing next steps.

Mr. Ravel reviewed the following sections included in the PER: Service area definition, existing treatment and collection system, proposed treatment, and collection system improvements (alternatives), implementation plan and schedule, consolidation analysis, system management components, financial plan, and supporting documents (geotechnical, environmental, survey).

Mr. Ravel highlighted that the appendices of the PER contain technical information supporting the site location application and project design.

Mr. Ravel detailed recommendations from Merrick & Company resulting from the PER including the site location for the new water reclamation facility at the intersection of Mall Road and Highway 34, evaluating long term use of the existing treatment facility for liquid/solids handling, storage and maintenance, replacement of the Thompson River Lift Station and Fish Creek Lift Station and associated interceptor/force main, use of membrane bioreactor equipment (MBR) for treatment, and funding alternatives such as the State Revolving Fund (SRF), Water Infrastructure Finance and Innovation Act (WIFIA), and private funding options.

Mr. Ravel then presented next steps including approval of the Site Location Application by CDPHE (pending a new water quality limitation analysis), continuation of preliminary and final engineering design, submission of lift station site location applications, finalizing permit approvals and funding sources, and the anticipation of construction to begin in Spring/Summer 2023.

Mr. Ravel answered questions of the Board regarding preliminary effluent limits (PEL), the proposed solids handling building, and repurposing the existing treatment facility.

Mr. Bieker read questions to Mr. Ravel asked by Mr. Squires, via Teams Platform, pertaining to the future of Estes Park Sanitation District (EPSD) and its' ability to continue to meet effluent standards or if consolidation of the two Districts may become necessary. Mr. Ravel responded stating Merrick & Company cannot speak on behalf of EPSD; however, the District is prepared to handle all the Estes Valley wastewater flow. Ms. Doylen expressed her support of consolidation of the two districts stating it is beneficial for efficiency, sustainability, and federal, state and local regulatory oversight. Mr. Ravel emphasized collaborative team efforts between the two districts is the ultimate goal to support the Estes Park community.

Mr. Squires submitted the following comment in support of Ms. Doylen's point: "Property owners in the Estes Valley are paying for the duplication of treatment when UTSD has the means to do it all."

The Board and Mr. Bieker thanked Mr. Squires for his questions and comment. The Board and Mr. Bieker received no other comments, written or otherwise, from the public on this matter.

The Board thanked Mr. Ravel for rev1ewmg the Preliminary Engineering Report.

At 5:02 p.m., Mr. Reed closed the Public Hearing on consideration of the Water Reclamation Facility and Lift Station Improvements Preliminary Engineering Report.

Update: Phase II - Design of the New Water Reclamation Facility, Lift Station, and Interceptor Improvements Project - presented by Mr. Ravel, PE, Water/Wastewater Project Manager, Merrick & Company:

Regarding the design of the New Water Reclamation Facility, Lift Station, and Interceptor Improvements Project (Project), Mr. Ravel noted the following updates following the July 19, 2022, Regular Board Meeting:

• Wapiti Lift Station (WLS):
  • Discussions and workshops occurred with the design team and District regarding the proposed WLS site, WLS interceptor, and WLS force main layouts.
  • The proposed layouts were developed further for use with the site location application for the Colorado Department of Public Health and Environment (CDPHE) and the Larimer County Planning and Building Department review and approval.
  • The site location application process design report (PDR) will be submitted to the review agencies and CDPHE for approval.
  • A follow-up 30% design review meeting will be scheduled following award of the CMAR contract.
• Water Reclamation Facility (WRF):
  • Discussions and workshops occurred with the design team and District regarding the proposed WRF site layout and process equipment.
  • Site Location Application - The site location application is under review by the CDPHE.
  • WRF Site Layout- The proposed layouts were developed further for use with the Larimer County Planning and Building Department review and approval.
  • A follow-up 30% design review meeting will be scheduled following award of the CMAR and MBR contracts to discuss the WRF components and the Operations Building.
• WRF Membrane Procurement:
  • Three (3) bids were received on July 21, 2022.
  • Bids were reviewed and a recommendation of a membrane supplier is pending a final decision by the District.
  • Award of a membrane procurement contract is tentatively scheduled for the August 16, 2022, Board meeting, pending final contract negotiation and recommendation.
• Fish Creek Lift Station (FCLS) Site Acquisition and Layout:
  • Discussions and workshops occurred with the design team and District regarding the proposed FCLS layout.
  • The proposed layouts were developed further for use with the site location application for the CDPHE and the Larimer County Planning and Building Department review and approval.
  • The site location application process design report (PDR) will be submitted to the review agencies and CDPHE for approval.
  • A follow-up 30% design review meeting will be scheduled following award of the CMAR contract.
• Specifications and Drawings for Construction - Technical specifications (equipment, trenching, structural, mechanical, electrical, etc.) and drawings will continue to be developed as the project proceeds.
• United States Bureau of Reclamation (USER) - The USBR provided direction regarding additional data collection effo1is required at the FCLS location and along the WLS force main for the environmental assessment (EA). Additional geotechnical borings are scheduled for USBR prope1iy (FCLS, WLS, WLS Interceptor, and WLS Force Main) for September 1 and 2, 2022.
• Western Area Power Authority (WAPA) Coordination continues with W AP A regarding the status of the power line removal project. The power lines are expected to be removed by December 31, 2023.
• Town of Estes Park-Coordination will begin with the Town regarding the water main extension along Highway 34. The WLS and FCLS will require new water services to replace the existing water services.
• Larimer County- Larimer County indicated via letter that a 1041 Permit is not required for the project. Additional coordination is underway with Larimer County to confirm Planning Depa1iment submittal requirements for the FCLS, WLS, and WRF.
• Financial Planning:
  • The project needs assessment (PNA), and preliminary engineering report (PER) is under review by the CDPHE. A meeting was held with CDPHE to discuss the increased cost, the anticipated loan application schedule, and outstanding items.
  • The application and PER are under review by the US Department of Agriculture (USDA). No further work is planned as USDA does not allow for CMAR project delivery.
  • A letter of interest will be submitted to Water Infrastructure Finance and Innovation Act (WIFIA) by September 6, 2022, to initiate the WIFIA process.
• Construction Manager at Risk (CMAR):
  • Five (5) proposals were received on July 19, 2022.
  • Proposals were reviewed and a recommendation of a CMAR has been provided to the District.
  • Award of a CMAR contract is tentatively scheduled for the August 16, 2022, Board meeting, pending final contract negotiation.

Mr. Ravel answered questions of the Board related to Project funding options and loan requirements.

The Board thanked Mr. Ravel for the Project update.

Request for Approval - Award of Preconstruction Services Agreement to Garney Construction, Inc. for preconstruction services of the WRF and Lift Stations Improvement Project - presented by Mr. Bieker:

Mr. Bieker stated on June 7, 2022, the District published on the Bidnet Direct website, a Request for Proposal (RFP) for construction manager at-risk (CMAR) services for the Water Reclamation Facility and Lift Station Improvements Project (Project). The services requested from the CMAR firm encompass two project phases: Preconstruction Services and Construction Services.

Mr. Bieker explained during Phase 1, Preconstruction Services, and in support of Merrick & Company developing the Project, the CMAR Contractor will consult on construction price, cost estimating, constructability reviews, risk identification, quantification, risk mitigation or risk support, project scheduling, and reporting requirements.

Mr. Bieker described how, upon advancement of the Project design, Merrick & Company will provide construction and procurement ready contract documents to the District and CMAR firm. At that time, the CMAR Contractor will present to the District a construction schedule, risk log, and an open book guaranteed maximum price (GMP) for the Project, which includes the cost of the work through commissioning and start-up, a general conditions price, overhead and profit as a percent mark-up, and a negotiated contractor contingency. The CMAR's GMP is to be developed with the following four primary project components: Fish Creek Lift Station, Wapiti Lift Station, Wapiti Lift Station Force Main, and Water Reclamation Facility.

Mr. Bieker said the CMAR firm will begin construction services when the District has agreed on the construction price, risk, schedule, and reporting requirements.

Mr. Bieker then detailed Phase 2, Construction Services. He explained upon execution of the Construction Services Agreement the Contractor will procure subcontractors, suppliers, vendors and will be responsible for the construction, startup, commissioning, operator training and support, performance testing, and warranty services. The Construction Services Agreement will be developed for each of the four Project primary components.

Mr. Bieker presented the termination option for both Phase 1 and Phase 2 describing how the District will have the right to terminate the contractor and begin negotiating with another contractor, or direct Merrick & Company to complete the design and prepare construction documents for bidding of the Project, or the GMP components, if the contractor and District are unable to agree on the construction price, schedule, risk allocation, and reporting requirements, or if the quality of the work is unacceptable.

Mr. Bieker continued stating the contractor will be responsible for actively tracking Project cost, risks, and schedule to provide confirmation that the design and construction for each Project work area is completed and within the District's budget.

Mr. Bieker reported to the Board that the District received five proposals from well qualified firms. Merrick & Company's letter of recommendation, which was included in the board packet, indicates all proposing firms conformed with the RFP requirements and provided all required fee and rate summaries. Mr. Bieker stated the District and Project design team met with each of the CMAR proposers prior to the release of the RFP, all proposing firms attended the pre­-submittal meeting and site visit, and each attended one-on-one meetings in June. Upon receipt of the CMAR proposals, the District's selection committee, which consisted of District staff, two board members, and members of Merrick & Company's project team, evaluated and ranked the responsive proposals based on their contractor profile, project team, relevant project experience and project approach. Each selection committee member scored the CMAR proposals by applying points to the evaluation criteria. The highest scoring firm was Garney Construction, Inc. (Garney).

Mr. Bieker referenced a meeting held with Garney representatives and the District's selection committee on August 4, 2022. At this meeting, Garney's qualifications, approach, commitment, and proposal details were further discussed. This meeting confirmed for the District that Garney was best suited to serve as the CMAR firm for the Project.

Mr. Bieker announced he is pleased to recommend Garney Construction, Inc. to serve as construction manager at-risk for the Water Reclamation Facility and Lift Station Improvements Project. Mr. Bieker also expressed his appreciation for Mr. Ravel's and the Merrick & Company team's assistance on selecting the CMAR firm.

Mr. Bieker then introduced Mr. Matt Wampler, CMAR Advisor, of Garney Construction, Inc. and invited him to speak to the Board.

Mr. Wampler thanked the Board for the opportunity for Garney to serve as the Project CMAR contractor. He stated the Garney team is excited about the Project. Mr. Wampler then referenced Garney's previous experience and involvement with similar projects. Mr. Wampler said Mr. David Staats will serve as the Project Manager.

The Board stated they are looking forward to working with Mr. Wampler and the rest of the Garney team.

Mr. Bieker then requested the Board approve the Award of the Pre-Construction Services Agreement to Garney Construction Inc. for pre-construction services of the Water Reclamation Facility and Lift Stations Improvement Project for a not-to-exceed amount total of $506,900, as detailed in Exhibit B of the Agreement.

It was moved by Ms. Doylen and seconded by Mr. Eshelman to approve issuing the construction manager at-risk (CMAR) selection and Preconstruction Services Agreement to Garney Construction, Inc. for the not-to-exceed amount of $506,900, for the Water Reclamation Facility and Lift Station Improvements Project. Motion carried unanimously.

Update - Award of Procurement Option Agreement to FilmTec Corporation, for the Membrane Bioreactor Equipment - presented by Mr. Ravel, P.E., Water/Wastewater Project Manager, Merrick & Company:

Mr. Ravel reported to the Board the District received three bids from Suppliers on July 31, 2022, for the WRF and Lift Station Improvements Project Membrane Bioreactor (MBR) Equipment Procurement. Mr. Ravel stated Merrick & Company recommends awarding the Procurement Option Agreement to FilmTec Corporation (FilmTec), also known as, Dupont.

At this time, Mr. Ravel explained, contractual details with FilmTec still need to be finalized including cost escalation procedures, equipment warranty length, etc.; therefore, he proposed to the Board to consider awarding the Procurement Option Agreement to FilmTec Corporation, in the near future, at a special board meeting.

Mr. Ravel answered questions of the Board regarding membrane storage, warranty length options, and negotiation possibilities.

The Board thanked Mr. Ravel for his update.

At 5:49 p.m., Mr. Wampler excused himself from the remainder of the meeting.

At 5:49 p.m., Mr. Squires excused himself from the remainder of the meeting.

At 5:50 p.m., the Board took an eleven-minute recess.

At 6:01 p.m., the Board resumed the meeting.

Consideration for Adoption: - Resolution No. 2022-08-01: "A Resolution Declining Participation in the Colorado Family and Medical Leave Insurance Program - presented by Ms. Jurgens:

Ms. Jurgens presented Resolution No. 2022-08-01, A Resolution Declining Participation in the Colorado Family and Medical Leave Insurance Program, to the Board for consideration and adoption.

Ms. Jurgens reminded the Board that in November 2020, Colorado voters approved Proposition 118 creating a state-run Paid Family and Medical Leave Insurance (FAMLI) program. Colorado is one of eleven states offering a state-­facilitated paid family medical leave program in the United States.

She explained the FAMLI program will be administered by the Division of Family and Medical Leave Insurance.

Ms. Jurgens also noted contributions to the FAMLI Division for employers participating in FAMLI will begin on January 1, 2023, while benefits for employees will become available on January 1, 2024.

Ms. Jurgens explained the FAMLI program is intended to provide access to paid leave to all eligible employees who receive compensation at or above $2,500 annually for reasons of a new child in the home, caring for a family member, an employee's serious health condition, a qualifying emergency, or a need for a safe leave.

She stated depending on the employee's income, at the time of paid family leave, an employee will receive between 3 7% and 90% of their normal weekly wages, with the amount capped at $1,100 per week for up to 12 weeks, except for an additional four weeks to an eligible employee with a serious health condition related to pregnancy or childbirth complications.

She added that the method by which the FAMLI Division will administer payments to employees will be worked out and further guidance will be provided in 2023.

Ms. Jurgens stated unlike private businesses in Colorado, special districts have the ability to choose whether to participate in FAMLI or not.

The options available to the District include:

1. Participate fully in FAMLI
2. Decline all participation in FAMLI
3. Decline employer participation FAMLI only but allow for employees to optionally fund their own FAMLI contributions.

In order for a special district to opt-out of FAMLI, the Board of Directors must formally vote to decline participation.

Ms. Jurgens stated that technically the Board does not have to vote to "opt-in" to FAMLI because if the District does not opt-out it will automatically be enrolled in the program.

She explained that if the Board determines to decline participation, in future years the District will be required to provide at least six months advance written notice to staff to make participation changes.

An additional requirement of this program is to provide public notice of the Agenda item and provide written notice to every employee with information about the meeting at which the matter will be heard by the Board of Directors, allowing employees to participate and/or submit comments to the Board. The Board is required to take/hear testimony prior to the vote.

Ms. Jurgens noted that the decision of the Board must be provided to all employees within 30 days following the meeting at which such decision occurs. Additionally, the District will be required to display a notice containing the same information in a conspicuous and accessible place in each facility where employees are physically working.

She further explained if the Board would like the District to assist with an employee who voluntarily signs up for FAMLI, the District does not need to modify the resolution to provide this opportunity, we may offer that in the letter notifying staff of the decision.

Ms. Jurgens explained that if the Board has not decided to opt-out of FAMLI in whole or in part, the District will automatically be identified as a participant.

The Board may consider and vote on participation annually, if it desires, but any change to the initial decision only becomes effective after no less than six months' notice to employees of any change of coverage.

The District may also rely on the eight-year opt out expiration period and simply calendar a discussion and decision on the topic again by the Board of Directors in future eight-year cycles.

Ms. Jurgens also reminded the Board that at the June 21, 2022, regular board meeting she presented information to the Board to learn about the FAMLI program. At that time, she indicated that on May 24, 2022, a straw poll was taken of the staffs interest in FAMLI participation. At that meeting every employee was present and the staff unanimously voted against participation in the FAMLI program.

Following FAMLI requirements, on July 14, 2022, Financial Officer, Ms. Gina Moore, issued a written notice of discussion of the FAMLI program to eve1y employee via email. The notice announced the Board's consideration of "opting out" of the FAMLI program at this meeting.

To date, Mr. Bieker and Ms. Moore, have not received written comments or testimony regarding the FAMLI program from an employee.

Resolution No. 2022-08-01 indicates the Board's decision to decline participation in the Colorado Family and Medical Leave Insurance Program.

Ms. Jurgens explained that if the Board of Directors determine to participate in the FAMLI program, the resolution presented today will not be adopted.

The Board asked questions of Ms. Jurgens regarding the FAMLI program and discussed the resolution.

No member of the staff offered written or oral comments to the Board of Directors.

It was moved by Mr. Eshelman and approved by Mr. Reed to adopt Resolution No. 2022-08-01, A Resolution Declining Participation in the Family And Medical Leave Insurance Program. Motion carried unanimously.

Appointment of Budget Officer for 2023 Budget- presented by Mr. Bieker:

Mr. Bieker reported that C.R.S. §29-1-105 states that the Board must designate a qualified person who shall prepare the 2023 budget and submit it to the Board on or before October 15, 2022.

Mr. Bieker stated the proposed budget will be presented to the Board at the October 12, 2022, special board meeting.

The Board discussed appointing a Budget Officer.

It was moved by Mr. Bosch and seconded by Mr. Duell to appoint Ms. Moore as Budget Officer for the 2023 budget. Motion carried unanimously.

It was moved by Mr. Reed and seconded by Ms. Doylen to schedule a Special Board Meeting on Wednesday, October 12, 2022, at 4 p.m., for the 2023 preliminary budget review. Motion carried unanimously.

Consideration of Board Officer Roles and Delegations:

Ms. Doylen initiated the discussion stating now that Mr. Eshelman has been appointed to the Board and it is fully constituted, it is a beneficial time to reconsider and clarify officer roles and delegations.

The Board discussed officer roles and each Director's ability to serve in their designated positions.

The Board also suggested signature cards at the Bank of Colorado be updated to include each current Board Director.

Mr. Bosch, Mr. Reed, and Mr. Duell agreed to leave each Director's role "as is" with no further changes.

Reports of Officers, Committees, Professional Consultants, & Staff

The Board considered the Reports of Officers, Committees, Professional Consultants, and District Staff.

Adding to the Treasurer's Report, Ms. Jurgens asked the Board for approval to remit payment to Merrick & Company for Invoice Number 215089 in the amount of $231,190.41 for work performed on the Water Reclamation Facility and Lift Station Improvements Project from May 28, 2022, through June 24, 2022. Ms. Jurgens indicated that Ms. Moore has prepared the check for payment, and it is ready for signature at this meeting.

Mr. Ravel and Ms. Jurgens answered questions of the Board about the Project.

It was moved by Ms. Doylen and seconded by Mr. Bosch to approve payment to Merrick & Company for Invoice Number 215089 in the amount of $231,190.41. Motion carried unanimously.

Adding to the Plant Report, Mr. Newhouse highlighted that plant staff utilized rented conveyors to temporarily convey biosolids from the centrifuge hopper to the roll-off, while the centrifuge cake pump was being repaired. Mr. Newhouse reported plant staff thoroughly cleaned the conveyors and belts before returning.

It was moved by Mr. Duell and seconded by Mr. Bosch to issue a $100 performance bonus to each plant employee for their exceptional efforts on the centrifuge conveyor belt operation. Motion carried unanimously.

Adding to the Assistant District Manager's Report, Ms. Jurgens commented that the 2022 summer picnic held at Ride-A-Kart was enjoyed by all. She commended Ms. McCracken and the collection staff for organizing the event including the set up and tear down process. Ms. Jurgens thanked Andrew and Kelly Kessler, owners of Ride-A-Kart, for hosting the District's summer picnic.

Ms. Jurgens reminded the Board of the District's open house scheduled on Sunday, August 21, 2022, from 11:00 a.m. -2:00 p.m. She invited the Directors to participate in the event which includes plant tours and a barbeque lunch. Ms. Jurgens stated the staff has been working for several weeks in preparation of hosting the community at the District's facilities and is hopeful for strong attendance. She noted that team members from GBSM, Inc. have assisted in the open house effort and will be onsite the day of the event to assist as needed.

The Board asked questions of the staff regarding the departmental reports.

The Board did not have corrections to the departmental reports.

The Board thanked District staff for preparing the reports.

It was moved by Mr. Bosch and seconded by Mr. Eshelman to accept the Treasurer's Report, Plant Report, System Development Fee Allocation and Connection Report, Collection System Report, Assistant District Manager's Report and District Manager's Report. Motion carried unanimously.

Adjournment

Having no further business, at 7:34 p.m. it was moved by Mr. Bosch and seconded by Mr. Duell to adjourn the meeting. Motion carried unanimously.