Pursuant to C.R.S., §32-1-903, notice is hereby given to the members of the Upper Thompson Sanitation District Board of Directors and to the general public that the Board will hold a special meeting/study session, which is open to the public, at 8:30 a.m. to 3:00 p.m. on Tuesday, June 27, 2023, at the Quality Inn Conference Room, 2nd Floor/East Side of Main Building, 1450 Big Thompson Avenue, Estes Park, CO, 80517. Individuals who wish to address the Board via public participation may do so “in-person” at the meeting. Members of the public wishing to join the meeting, please notify Ms. Gina Moore, Secretary to the Board, at gina@utsd.org by 2:00 p.m. on June 26, 2023.
Agenda
- Call to Order.
- Pledge of Allegiance.
- Roll Call, Absences Excused.
- Next Meeting Date: Regular Board Meeting, Tuesday, July 18, 2023, at 4:00 p.m.
- Agenda: Correction and Approval.
- Disclosure of Potential Conflicts of Interest.
- Public Forum: An opportunity for presentation by the public to provide information to the Board of Directors on any non-agenda item. Note: The Board cannot take any action on non-agenda items but may direct staff to include the item on a future agenda.
Public Comment on Agenda Items: Public comments will be heard by the Board at the conclusion of the presentation of the agenda item. Persons addressing the Board shall first be recognized by the District Manager or Board Chairman and may speak only one time per agenda item. Speakers shall state their name and address for the official minutes, address comments to the Board as a Body, and shall be allotted three (3) minutes for public comment. - Study Session: Board Training – “Building a World Class Board” – facilitated by Mr. Robert D. Spangler, MPA, Chief Operating Officer, Leading Associations, and Mr. Jeffrey Arnold, MAM, CAE, President, Leading Associations.
- Adjournment.
Upper Thompson Sanitation District (District) prohibits discrimination against its customers, employees, and applicants for employment on the basis of disability, race, creed, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, familial status, national origin, or ancestry, and in employment or in any program or activity conducted by the District. The District will make reasonable accommodation for qualified individuals with known disabilities. If any person has a disability and requires a reasonable accommodation to fully participate in this event, please contact District Manager, Mr. Chris Bieker, three days before the event via email at chris@utsd.org, or telephone at 970.586.4544, or dial 711 to connect with Relay Colorado.
Minutes
Record of Proceedings
Minutes of a Special Meeting of the Board of Directors of
Upper Thompson Sanitation District
Held: June 27, 2023, at 8:30 a.m., at the Quality Inn Conference Room, 1450 Big Thompson Avenue, Estes Park, Colorado
Call to Order
A special meeting of the Board of Directors of the Upper Thompson Sanitation District, Estes Park, Colorado, was called to order at 8:30 a.m. and held as shown above and in accordance with the applicable statutes of the State of Colorado with the following Directors present and acting:
Pledge of Allegiance
The Pledge of Allegiance was recited.
Attendance
Board of Directors:
Jack Reed, Chairman
Susan Doylen, Vice-Chairman/Secretary
Kent Bosch, Assistant Secretary/Treasurer
Ronald I. Duell, Treasurer/ Assistant Secretary
Christopher Eshelman, Assistant Secretary/Treasurer
Staff:
Chris Bieker, District Manager
Suzanne Jurgens, Assistant District Manager
Gina Moore, Financial Officer
Matt Allen, Operations Manager
Guests:
Mr. Robert D. Spangler, MPA, Chief Operating Officer, Leading Associations Mr. Jeffrey Arnold, MAM, CAE, President, Leading Associations
Next Meeting Date
The next regular meeting of the Board of Directors will be held on July 18, 2023.
Approval of Agenda
The Board considered the Agenda. It was moved by Ms. Doylen and seconded by Mr. Eshelman to approve the Agenda as presented. Motion carried unanimously.
Disclosure of Potential Conflicts of Interest
Disclosure of potential conflicts of interest is a topic of discussion at every Board meeting to address potential conflicts of interest that may arise as new agenda items are introduced. District Directors who have disclosed potential conflicts of interest can vote as issues arise.
Public Forum
Mr. Reed opened the meeting for public comment.
Mr. Reed explained the Public Forum is an opportunity for presentation by the public to provide information to the Board of Directors on any non-agenda item. He further explained the Board cannot take action on non-agenda items but may direct staff to include the item on a future agenda.
Regarding public comment on Agenda Items, Mr. Reed provided the following statement:
Public comments will be heard by the Board at the conclusion of the presentation of the agenda item. Persons addressing the Board shall first be recognized by the District Manager or Board Chairman and may speak only one time per agenda item. Speakers shall state their name and address for the official minutes, address comments to the Board as a Body, and shall be allotted three (3) minutes for public comment.
No members of the public joined the meeting.
Study Session: Director Workshop
Mr. Spangler and Mr. Arnold with Leading Associations facilitated a workshop for the Board of Directors. The workshop was titled: "Building a World Class Board". The following criteria was presented and discussed throughout the study session: Expectations, governance, board best practices, overcoming board challenges, building an aspirational culture, strategic leadership, and setting board development priorities.
The Board thanked Mr. Spangler and Mr. Arnold for the workshop.
Adjournment
Having no further business, at 2:12 p.m. it was moved by Mr. Eshelman and seconded by Ms. Doylen to adjourn the meeting. Motion carried unanimously.