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May 21, 2024 Regular Board Meeting Agenda

Upper Thompson Sanitation District
Regular Meeting of the Board of Directors
District Administrative Conference Room

Pursuant to C.R.S., §32-1-903, notice is hereby given to the members of the Upper Thompson Sanitation District Board of Directors and to the general public that the Board will hold its regular meeting, which is open to the public, at 4:00 p.m. on Tuesday, May 21, 2024, at the Upper Thompson Sanitation District Administrative Office, 2196 Mall Road, Estes Park, CO, 80517. Individuals who wish to address the Board via public participation may do so “in-person,” via telephone, or virtually through online participation, facilitated by the Microsoft Teams platform. Members of the public wishing to join the meeting via online or telephone participation, please email a request for the meeting link or telephone number to Ms. Gina Moore, Secretary to the Board, at gina@utsd.org by 2:00 p.m. on May 21, 2024.

Agenda

  1. Call to Order.
  2. Pledge of Allegiance.
  3. Roll Call, Absences Excused.
  4. Next Meeting Date: Regular Board Meeting, June 18, 2024.
  5. Agenda: Correction and Approval.
  6. Disclosure of Potential Conflicts of Interest.
  7. Public Forum: An opportunity for presentation by the public to provide information to the Board of Directors on any non-agenda item. Note: The Board cannot take any action on non-agenda items but may direct staff to include the item on a future agenda.
    Public Comment on Agenda Items: Public comments will be heard by the Board at the conclusion of the presentation of the agenda item. Persons addressing the Board shall first be recognized by the District Manager or Board Chairman and may speak only one time per agenda item. Speakers shall state their name and address for the official minutes, address comments to the Board as a Body, and shall be allotted three (3) minutes for public comment. All public commentary must be made at the podium or offered virtually via Teams Chat.
  8. Minutes: Correction and Approval: Special Board Meeting, Tuesday, April 11, 2024.
    Regular Board Meeting, Tuesday, April 16, 2024.
  9. New Business and Special Orders:
    • Review of the Loan Agreement and Term Sheet Between United States Environmental Protection Agency
      WIFIA Program and Upper Thompson Sanitation District for the Water Reclamation Facility and Lift Station Improvements Project – presented by Ms. Kim Crawford, Attorney, Butler Snow, LLP.
    • Consideration for Adoption: Resolution No. 2024-05-01 – A Resolution Approving a Loan from the United States Environmental Protection Agency, WIFIA Program – presented by Ms. Kim Crawford, Attorney, Butler Snow, LLP.
    • Update: Phase II - Design of the Water Reclamation Facility (WRF) and Lift Station Improvements Project – presented by Mr. Ravel, P.E., Water/Wastewater Project Manager, Merrick & Company.
    • Request for Approval: WRF and Lift Station Improvements Project, Merrick & Company, Application for Payment No. 23, Dated April 18, 2024 – presented by Ms. Moore.
    • Request for Approval: WRF and Lift Station Improvements Project, Merrick & Company, Application for Payment No. 24, Dated May 15, 2024 – presented by Ms. Moore.
  10. Reports of Officers, Committees, and Staff: Questions, Comments, Correction and Approval:
    • Treasurer’s Report.
    • Plant Report.
    • System Development Fee Allocation and Connection Report.
    • Collection System Report.
    • Operations Manager’s Report.
    • Assistant District Manager’s Report.
    • District Manager’s Report.
  11. Adjournment.

Upper Thompson Sanitation District (District) prohibits discrimination against its customers, employees, and applicants for employment on the basis of race (including traits historically associated with race, such as hair texture and length, protective hairstyles), color, ethnic or national origin, ancestry, age, disability, sex, gender, sexual orientation, gender identity and expression, religion, creed, political beliefs, marital status, familial or parental status in employment or in any program or activity conducted by the District. The District will make reasonable accommodations for qualified individuals with known disabilities. If any person has a disability and requires a reasonable accommodation to fully participate in this event, please contact District Manager, Mr. Chris Bieker, three days before the event via email at chris@utsd.org, or telephone at 970.586.4544, or dial 711 to connect with Relay Colorado.